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In today’s market, procurement is more than just buying. It’s a critical driver of profitability, resilience, and competitive advantage. Syspro’s Procurement Management ERP solution is purpose-built for the unique demands of manufacturing and distribution, giving you the tools to manage the entire source-to-pay lifecycle.
Move beyond tactical purchasing and empower your team to make smarter, data-driven decisions that reduce costs, strengthen supplier partnerships, and build a more resilient supply chain for the future.
Digitalize your entire source-to-pay process from strategic sourcing and requisition through purchase orders, receiving, and invoice matching. Integrated processes eliminate manual handoffs while maintaining complete audit trails for governance and compliance.
Control buyer spending limits with full audit tracking and clear approval workflows. Prevent unauthorized spending through multiple requisition approvals and budget monitoring at the group, product class, or stock level.
Move beyond transactional relationships to strategic supplier collaboration with our comprehensive supplier management system. Monitor and evaluate supplier performance across delivery, quality, and total cost of ownership. Use data-driven insights to identify top-performing partners, negotiate better terms, and build a resilient supplier community that becomes a competitive advantage.
Because of Syspro, payment accuracy becomes automatic. Our intelligent Goods Received Notes system matches orders, receipts, and invoices with precision, eliminating supplier disputes and ensuring you only pay for what you receive.
Because of Syspro, international sourcing becomes as simple as local purchasing. Handle multiple currencies, flexible exchange rates, and multi-language documentation seamlessly.
Gain insight into financial commitments related to inventory, including current levels, stock on hold, reorder points, and profit margins. Make informed decisions with real-time data on purchase commitments and supplier performance.
Supplier Management
Maintain comprehensive supplier profiles with performance insights, contract management, and collaborative portal access that strengthens partnerships and improves supply chain resilience through our integrated supplier management system.
Requisition System
Create, route, and track purchase requisitions through customizable approval levels with automated email notifications. Support capital expenditure tracking and budget control with complete user authority management and spending limits.
Strategic Sourcing and RFQ Management
Optimize supplier selection with streamlined Request for Quote capabilities. Convert requisitions to competitive bids instantly, evaluate quotes systematically, and automatically generate purchase orders from winning submissions – ensuring you get the best value every time.
Blanket Purchase Orders and Contracts
Create and manage long-term supplier contracts with scheduled deliveries and automated order generation. Support multiple contract types including call-offs, standing orders, and monitoring orders with flexible delivery schedules.
Multi-Currency and Pricing Flexibility
Process purchases in multiple currencies with various pricing mechanisms including contract prices, foreign prices, warehouse cost, or supplier last cost. Apply up to three chained discount percentages at order or line level.
Goods Received Notes (GRN) Integration
Automatically match purchase order receipts with accounts payable invoices through the integrated GRN Suspense System. Support two-tier receipting with inspection phases for quality control and complete traceability.
Quality Control and Inspection
Route received goods through configurable inspection processes with count, accept, scrap, or reject capabilities. Integrate with Return to Supplier functionality for complete product history traceability and quality management.
Seamless integration enables automatic invoice matching through the GRN system, ensuring accurate payment processing and eliminating duplicate payments. Purchase order terms and supplier information flow directly into AP for streamlined financial operations.
Deep integration provides real-time stock level updates, automatic bin assignments during receiving, and comprehensive cost tracking. Supplier stock code cross-referencing ensures accurate item identification.
Purchase order receipts automatically post to appropriate GL accounts with commitment accounting capabilities that track budgets against actual spend. Integration supports detailed financial reporting and budget variance analysis for enhanced financial control.
Integrate quality standards directly into your procurement workflow. Enforce mandatory inspections for incoming goods, track supplier quality performance, and manage non-conformances to ensure only approved materials enter your production process.
Purchase orders serve as a recognized supply source in MRP calculations with automatic due date tracking and supply planning integration. Orders can be excluded from MRP calculations when necessary for specialized procurement scenarios.
Direct linking of purchase order lines to specific jobs enables accurate job costing and material tracking. Integration validates job numbers and ensures materials are properly allocated to manufacturing orders for complete cost accounting.
Purchase orders can be automatically generated from back order reviews to fulfill customer demands, with receipt updates flowing back to sales orders. This integration ensures customer commitments are met while maintaining optimal inventory levels.
Integration enables comprehensive cost calculation including freight, duty, and other landed costs in final item pricing. Shipment receipts are automatically processed with GRN assignments for accurate total cost determination.